Have you ever had such troubles? When a meeting is long and has a large number of participants, recording the meeting is always a headache. If the secretary in charge happens to be on leave that day, it may not even be possible to find a replacement, making the whole process even more confusing. If there was a simple and convenient tool that could help automate meeting minutes, wouldn't it solve this problem?

To be honest, now that we have entered the AI ​​era, this kind of work can be completely handled by AI, and exclusive automated processes can be created according to needs. Furthermore, when there are to-do items, assigned tasks and due dates, these contents can be automatically linked to the To-Do List or Calendar, making subsequent tracking and reminders organized. . With process automation tools, it all becomes simple, efficient and intuitive.

Today we are going to introduce a simple yet powerful tool to let you know how to integrate these functions into your workflow, quickly create a smart secretary, comprehensively improve meeting management efficiency, and help you easily control every detail.

In a typical meeting process, the conference room is usually reserved first, and then the meeting notice is sent. Of course, we will not discuss the preliminary process here, but focus on the steps after the meeting begins. Generally speaking, the time and participants of the day's meeting will be confirmed at the beginning of the meeting. After the meeting, a dedicated person will organize the meeting minutes and summarize the key points of the meeting in writing. However, with the advancement of technology, this process has become more streamlined and automated.

Now, you only need to register the date and start the recording function when the meeting starts, and you will be ready for the meeting minutes. After the meeting, the recording file simply needs to be uploaded. We have adopted the simplest operation interface. When the recording file is sent to the Line official account (OA), subsequent processing and transcription can be carried out, making the meeting recording work easy and efficient.

Such an automated process not only saves manpower, but also improves the accuracy and efficiency of meeting minutes, making the tedious work of meeting minutes a breeze.

Through Smart4A’s new Meeting Wizard With the suite, you can flexibly control how you record meetings and customize the key points of the minutes. Not only that, when the meeting minutes are generated, the system can automatically send the records to the designated recipients to ensure that key information is conveyed correctly.

In a future version,Meeting Wizard It will be further upgraded to include functions such as role assignment, to-do process, and time scheduling reminders. These are key steps in the automated process, which can more fully demonstrate the capabilities of the smart secretary, so that meeting decisions and decision-making will not be lost due to omissions in recording. In addition, you can also rely on the complete records to trace back the process or details of the meeting and conduct important content inquiries and tracking.

Through this set of tools, your meeting management will not only be more efficient, but also ensure that all decisions are properly saved and followed up.

The processing speed of conference recording files is fast and accurate, and it only takes about 3 to 5 minutes to complete the analysis of the verbatim transcript. The system will automatically generate a report based on the needs and directions of the meeting minutes and send it to the designated person via email. The entire process can be easily completed using only one Make operation suite, achieving efficient and automated meeting record processing, making tedious work instantly simple and smooth.

After you receive the meeting record file, the last step is to manually replace the attendees in the record based on the actual roles of the participants. Since voice recognition technology can only distinguish voiceprints and regard the same voiceprint as the same person, it cannot identify the person's specific identity in reality. Therefore, this part still requires you to make final confirmation and adjustments to ensure the accuracy of the record.

Finally, if we can allocate to-do items and track the schedule based on the follow-up content of the meeting, we can build a complete meeting process system. All of this can make the office system more complete and efficient through the design of automated processes (See this article for details). The introduction of automation in enterprises is not only a technical upgrade, but also a change in the overall structure, covering the in-depth integration of systems, processes and systems. Only by establishing a suitable automation model can enterprises achieve truly systematic operations and gain a leading edge in the fierce competition in the future.

To sum up,Meeting minutesautomated processing of records, from verbatim draft analysis, report generation to role replacement, the tedious workflow has been greatly simplified. Furthermore, by using automated tools to manage to-do items and track schedules, companies can build a complete conference management ecosystem and achieve an efficient, accurate and sustainable operating model. In this AI-driven era, adopting intelligent and automated solutions will become the key to success for every enterprise.